The part that does the chasing, so you do not have to
Configure it once per company and it runs on its own: the owner is nudged before the deadline, and if the task is still open afterwards their admin is told. Everything runs on one timezone you choose, and completed, rejected or deleted work leaves the queue automatically.
Pick your company timezone once. Every reminder, every overdue report and every recurring task is read on that clock, so a 10 AM reminder means 10 AM for everyone — including people working from another country.
A deadline typed on a task is read on the same company clock, not on whichever timezone that person’s laptop happens to be set to.
A nudge to the person who owns the task, as far ahead as you decide.
Each person gets their own pending list, at the two times your admin sets.
If a task stays open, the admins you choose receive an overdue report for it — one message per overdue task.
Escalation rules you define, each with its own gap and its own set of admins.
A task that is completed, rejected or deleted is dropped from the queue — no stray messages.
Real-time notifications inside the workspace alongside the WhatsApp messages.
Reminders are about time, so the first thing you set is which clock they run on. AptoTask uses one timezone for your whole company — chosen from a searchable list of every country — and everything below is read on it.
Morning and evening reminders and admin overdue reports fire at the hour you typed, on the company clock. Set 10 AM and it is 10 AM — not 10 AM in five different places.
The hour a repeating copy is created is read on the same clock, whether you leave it on the company default or give one task its own time.
A deadline entered on a task is read on the company clock, not on whichever timezone that person’s laptop is set to. Someone working from abroad sets the same moment everyone else sees.
A task being created, updated or reassigned notifies straight away. There is no schedule involved, so the timezone never touches it.
There is no per-person timezone, and that is deliberate: one shared clock means a deadline means the same moment to the person who sets it and the person who has to meet it. The timezone in use is shown on everyone’s dashboard, so nobody has to guess — and if their device is on a different one, the workspace says so.
Choose it from a searchable list of every country. Everything below is then read on that clock.
Pick the morning and evening reminder times that suit your team.
Set the gap before a task is escalated, and the admins who should hear about it.
From then on the queue chases the work, and stops the moment the work is done.
Set up your workspace in minutes and try it with a real task.